THE G-CBRR FLYING GROUP RULES

THE G-CBRR FLYING GROUP RULES

GENERAL
1. Any operations for renewal of aircraft C of A or the issue/renewal of a permit to fly will only be undertaken by the person authorised by the CAA/PFA to undertake such tests;
2. It is the responsibility of members intending to fly as Pilot-In-Command of the Group aircraft to ensure that the aircraft is serviceable and all pre-flight actions required of a Pilot are completed;
3. Normally, unless agreed otherwise, fuel/oil for a minimum of one hour's flight should remain in the aircraft after use. The aircraft will be left in a clean and tidy state for the next member's use;
4. All members should know and understand the aircraft systems and emergency checklist actions required;
5. All flights must be booked in and out in the Group Movements Book, along with fuel/oil uplifts and defects and comments;
6. Any adverse comment or defect will be dealt with in consultation with a Group official, i.e. Chairman / Secretary / Treasurer / Technical Officer.

THE RULES OF THE FLYING GROUP

1. The Name of The Group
The full name of the "Group" is The G-CBRR Flying Group

2. Object
The object of the Group is to provide safe and economical flying for the members of the Group through the operation and ownership of an aeroplane or aeroplanes (maximum number of members is legally limited to 20).

3. Administration
The Group shall be administered by a Committee consisting of a Chairman, Secretary and Treasurer. The Committee shall be elected annually by the members of the Group. The member acting as, and registered as Trustee for the Group shall ensure that Insurance and maintenance provisions are in place and Permit renewals are dealt with.

4. Annual General Meeting
An Annual General Meeting shall be held within three months of the end of each calendar year, at which the reports of the Committee and the audited accounts of the Group shall be considered. The Chair will be taken by a member elected at this meeting by the members present. The meeting shall elect the Committee, appoint honorary auditors and consider any other relevant business. A summary of the audited accounts and the agenda of the Meeting shall be sent to all members at least fourteen days before the date of the meeting.

5. Membership
A person of not less than 18 years of age and possesses a current PPL which qualifies them to fly the aircraft type may become a member of the Group in accordance with paragraph 17(d) and by paying to the Honorary Treasurer or the share holder the agreed purchase price for one share of the Group. All members shall have one full vote in matters concerning the Group, with the Chairman having an additional (casting vote). Members shall have equal rights to use the aeroplanes owned or operated by the Group subject to the operational regulations currently in force, and shall have equal obligations towards their maintenance.

6. Persons permitted to fly
Only members and a small number of named pilots specifically appointed by the Committee (and notified to the Group's insurers) to act as training or check out pilots may act as Pilot-In-Command. A member may carry a passenger at his discretion and may also permit the passenger to pilot the aeroplane although the member must at all times remain Pilot-In-Command.

7. Value of a share
In the event of a member being expelled, or a share being offered to the Group by a resigning member or the family of a deceased member, the Committee shall decide the price at which the Group may offer to buy the share. The price shall not be less than the one portion of audited net assets of the Group. In the case of failure to agree, reference may be made to a mutually acceptable independent assessor. The Group shall be under no obligation to purchase any share.
A resigning member may sell his share to a prospective member in accordance with Rule 8, for whatever sum they agree between them.

8. Sale of a share
Any member wishing to sell a share shall give notice of his intention to the Secretary. The member has the primary responsibility for finding a replacement, but all members are to be encouraged to advertise the vacancy. A prospective member shall be given a copy of the Rules and a list of members and be invited to attend the next meeting. After this meeting the remaining members shall decide in accordance with Rule 17 whether or not to admit him. The Group shall not act unreasonably in considering proposed members. Nothing less than a full share may be sold. Exceptionally the Group may purchase the share.. Any moneys owed to the Group by the share holder selling the share must be paid before the transfer is finalised.

9. Share Certificate
Each member is to receive a Share Certificate showing they are a member of the group and the method of transferring his share to a new member. A sample Share Certificate is to be kept by the Treasurer with the Rules of the Group.

10. Expulsion and Suspension
The Committee may summarily suspend a member's right to act as Pilot-In-Command, co-pilot or passenger, if it considers that the member's conduct has been, or is likely to be, detrimental to the interests of the Group; the reasons to be given in writing to all members within one week. A member so suspended shall have the right of appeal at the next meeting of the Group, which shall be held as soon as possible afterwards and in any case within one month.
An appeal will be decided by a vote of all members present. The member shall continue to pay the monthly subscription. The expelled member does not forfeit his/her right to sell the share in accordance with Rule 8.

11. Liability
The operation of the Group aeroplane shall be at the risk of the member acting as Pilot-In-Command. Each member hereby undertakes that he/she will not knowingly do or cause to be done any act that would invalidate the Group's insurance policies, and will make no claim or proceedings against the Group or any individual member for any act or omission or defect in respect of the condition of a Group aeroplane or its equipment.

12. Insurance
The Group shall maintain adequate insurance policies for its aeroplanes and operations as decided necessary by the Committee which shall include a minimum of Third Party and Passenger Liability of £1 million and all risks hull insurance as appropriate to the current value of the aircraft. If as a result of an insurance claim or damages up to the value of the current excess, that amount is the responsibility of the member in charge of the aeroplane at that time. The member has, however, the right to approach all other members with the request that they all contribute towards payment. Any member who is identified by the Group's insurers as a special risk may be required to bear any additional premium resulting from their use.
Any new Shareholder joining the Group must disclose to the Committee any previous Insurance Claim and /or Accident in which they have been involved.

13. Accounts and Subscriptions
a) It is a condition of membership that monthly subscriptions shall be paid monthly by the start of each month by banker's order or by other arrangements acceptable to the Treasurer.
i) If a member fails to pay, they shall be liable to pay in addition to the overdue monthly subscription payments a fine of an amount equal to the total of the overdue payments. Such a fine may subsequently be reduced or waived at the discretion of the members voting by a simple majority in a monthly meeting. A defaulting member shall be entitled to ask for the fine to be reviewed at a monthly meeting but not to vote on any proposal on the subject.
ii) A defaulting member will also be suspended until such time as he or she shall have paid all outstanding subscriptions and fines.
iii) If a defaulting member shall fail to clear all outstanding debts or fines within 12 months of being requested to do so their share shall be forfeit to the Group.

b) Subscriptions will be based on predicted expenditure on maintenance, hangarage, insurance, administration, etc. and such permit fees as may be necessary, but shall in any event represent the most economical costing.

c) Flying charges will be reviewed periodically by the Committee. The charges will be based on predicted costs directly incurred through flying.
i) Payment for flying is to be made by cheque or cash on receipt of a monthly account, or by such other method as is agreed with the Treasurer.
ii) Payment should be made within two weeks of such receipt or not later than four weeks. The member will be suspended if the payment is outside the four week period until the payment has been received.

d) An adequate reserve is to be accumulated for contingencies.

e) Properly kept books and accounts must be available at reasonable times for inspection by members.
i) These accounts should be audited at the end of each calendar year by two members in conjunction with the Treasurer.

14. Levies
In exceptional circumstances a cash levy may be raised equally on all members. Failure to pay within three months may result in withdrawal of privileges as in Rule 13.

15. Drawing rights of Bank Account
Cheques will normally be signed by the Treasurer, but the Group may authorise an alternative signatory.

16. Disbandment
In the event of the Group being disbanded all assets shall be realised and all moneys divided equally between members, after payment of all outstanding debts.

17. Quorums and Majority Decisions
a) Alterations to the Rules shall only be made at the request of two or more members. The proposed alterations must be sent to all members in writing at least 14 days before a meeting is held. To alter the Rules a majority of at least two-thirds of all members is required. If, due to absence, a two-thirds majority cannot immediately be obtained, absent members must be contacted by the Treasurer or Chairman to present to them the views of the meeting and to determine their votes which will be counted at the next ordinary meeting, when the proposed change of Rules will be ratified or rejected
b) Expulsions, in accordance with Rule 10, may only be effected by a majority of at least two-thirds of all other members, using the procedure as in Rule 17(a), and after all members have been notified of the proposed expulsion.
c) A decision to raise a cash levy may only be made at a meeting and by a two-thirds majority of all members. If an immediate two-thirds majority cannot be obtained due to absence, the procedure will be as in Rule 17(a).
d) The agreement to admit a new member to the Group shall be by a two-thirds majority of all members after all having been consulted, and after the objections of any member to the prospective member have been communicated to all other members.
e) The procedure for disbandment shall be as for a change of Rules, (Rule 17(a)).
f) All other major policy decisions shall be made at a Meeting by a simple majority of all members. If due to absence a simple majority is not obtained the procedure shall be as in Rule 17(a).
g) Minor policy decisions shall be made at a Meeting by a simple majority of members present.
h) A Meeting is defined as one for which notice has been given to all members a reasonable time ahead of the suggested date, not less than 14 days, and for which a reasonable venue is required. Two or more members may require a meeting to be specially convened.
i) A Quorum at an Annual General Meeting shall be 2/3 of members and at other meetings it shall be ½ of members.

18. Compliance with Regulations
All members of the Group must comply with Local and National Laws and Regulations, as well as the Group Rules and Operational Regulations.
All previous Rules of the Group are hereby revoked. A copy of the foregoing Rules is to be attached to the Minute Book.

I ________________________________________ hereby agree to the
Rules of The G-CBRR Flying Group as written above.
I confirm my name and address is as follows and will inform the Treasurer of any future instructions.